Time Management Tasks - Filing

One of the very important time management tasks is filing. Time management is simply the practice of utilizing your time for maximum results.  Whether you are striving to better manage your time at work, home, or on the road, your goals are one and the same: To get more done in less time, with total organization, reduced stress, and with all of your daily goals achieved.   By implementing time management tasks into your life, you can manage your days for effectively, streamline your meetings, increase the speed of communications, and stay on top of your organizational needs.

Today we are going to cover why “filing” is such an important time management task, which invariably leads to the growth of your time management levels.  Filing your paperwork and other clutter becomes even more important as the world grows increasingly more complex.  Most people think of filing as simply a place to put your papers.  But there is actually an art to it, and one that can make your office a more productive area to work in.  There are few essential tools to proper filing which we will mention below, as well as explain how a creating filing system can have a unique way of serving the way you work.

Take a moment and think about how you feel when you think about getting  organized for better time management, by filing your area.  Do you look upon filing as an uphill battle, something of a drudgery?  If you do, you are not alone!  Let's be honest.  Filing, especially piles and piles of clutter that have not been organized for years, is a rather tedious and mundane task.  Does the word “boring” come to mind? 

Now let's get your mind on to a more positive affiliation with filing.  Yes it is boring and tedious, but what you need to keep your thoughts on are that when you are in control of your office, your desk, your files, and the proper resources assembled, you will be more focused, productive, and efficient at what you do at work.

Why should I file?

As a person who is striving for increased time management skills, you have learned to write down all time management tasks and goals on paper, as well as answering the question of “why” you are doing what you are doing.  The same goes with filing.  Before you take on this job, you need to ask yourself: “Why file?”

1. Value:  The items that you deem necessary to store within your home or office are important enough to be organized in a safe place.  This safe place should also be streamlined so that when you need to find a certain document, you can get it within seconds of looking it up.

2. Time Management:  There are negative consequences for not filing.  For example, what happens to those important tax records that you will need for an audit?  How about needing to find all of your business expenses that you need to show proof of?  How much time will be wasted trying to find these items when you need them in a short amount of time?

Hopefully this will help you to understand why filing is one of the most important time management tasks.